Hackers are most likely targeting workplaces because they know there must be one or two employees who may expose a loophole. Having a weak point in the workplace, makes every organization be a target for hackers to thrive. Most small and medium-sized businesses think that they are less targeted by cybercriminals, but this is not true at all. Hackers know that small businesses do not invest in cybersecurity and they are easy to access and get away without being noticed at all.
In the world we live in today, computer safety and security is an emerging issue that is being addressed by governments and private entities as well. Several strategies have been proposed for every workplace to adhere to and these have been discussed below.
Never open anonymous emails
Hackers always use social engineering skills like phishing to attack by using scam email or text message campaigns which may have malware. When one opens such an email, this malware is downloaded into the computer then opens a loophole for hackers to access the system.
The use of two-way authentication is helpful because when one is known or compromised, the other one can help the situation. Hackers may get a password by use of malware, but it will be hard for them to get the message code (One-time password) that is usually sent to the user’s phone or email.
Introduce firewalls in the computer network
Firewalls help to filter and control the nature of data that leaves the local computer network and enters the internet. It also filters the type of information known as packets that enter the office network. Setting up a firewall for the workplace not only prevents external attacks but also reduces the time spent on irrelevant websites by employees.
Always keep updating all system software
Any device or software that is not updated with the latest version is vulnerable to cyberattacks. Hackers are always on the lookout for any device that is not updated as this is a loophole and it is always vulnerable to attacks. Updated software is always secure because all the latest security measures and controls have been updated and no hacker can attack because it is secure from any loophole.
Encrypt the workplace network, files, and emails
Encryption of data is the process of jumbling up data using an encryption logarithm such that it is only accessible by a person with a corresponding decryption key. The decryption key and algorithm are now kept safely by the administrator. Encryption of workplace data is a fail-safe just in case unauthorized persons intercept company emails or data, they wouldn’t be able to decipher it.
Install software from trusted and approved sources
Nowadays, most workplaces opt to run pirated or bootlegged copies of software which saves them a couple of bucks. However, these copies of software are quite risky and expose them to potential would-be threats, in the form of spyware or viruses. Some of these threats go unnoticed until it is either too late or a lot of damage is done. Also, software installations should be done from a central, remote server too.
Introduce computer logins for staff and separate administrator privilege
Computer logins refer to accounts and passwords set up for each employee to access workplace computer systems. These ensure each employee is responsible for actions done using their logins. It also helps to keep people away from data that is not relevant to their work unless the administrator approves of their access. Logins and passwords prevent outsiders from accessing computers too. Administrator privilege on the other hand helps the company to track what changes to data were made, by which staff and at what time. They are also responsible for creating new staff accounts.
Reduce access to computer files by unauthorized devices
Data theft and corporate espionage are usually done by key loggers and even USB hard drives with malicious software. Key loggers are designed to record keyboard taps and acquire user passwords that are entered frequently. To prevent this type of threat, some companies are disabling the external hardware ports on the company machines such as USB ports and disk drives.
Backup company data in a remote location
Backing up data ensures that a copy of the original safely stored in a server or offline location where it cannot be compromised. Backups ensure that if the company computer systems are failing or under attack, there won’t be significant data loss. It also helps to keep backing up data frequently and removing files that aren’t currently in use from the company server. Files that have been migrated cannot be stolen or accessed by unauthorized parties.
Training staffs on the need for cybersecurity
All these strategies are potentially useless if the people working for you do not understand the need and importance of cybersecurity measures. For this reason, it is necessary to do a thorough training of employees on the strategies being implemented by the company. It also helps to keep everyone up to date and reassured that this is for their good. Once all employees comply with the policies and procedures, the battle is half won already.
cybersecurity is one issue that all companies need to take very seriously, no matter how big or small they are. The workplace decision-makers need to implement the above-mentioned strategies in the everyday working of the office. Most of these strategies also work to complement each other for example antiviruses and firewalls. Together, we can stop cybersecurity threats.